51 Academic Program Chair General Duties

Murray State College Academic Program Chair General Duties

A. Program Curriculum Leadership

1. Initiate, plan, and oversee the implementation of all academic offerings in the program, with appropriate involvement of members of the program, Academic Affairs, and College planning bodies.
2. Take a leading role in ensuring academic program quality and completion of student learning outcomes and assessment documentation.
3. Support recommendations for the Academic Council and communicate changes to the program faculty.
4. Ensure that the College catalog is accurate and current. Assist in preparing all relevant College documents, including but not limited to promotional material and data publications.
5. Ensure accurate completion of current course syllabi.
6. Ensure accurate reporting of grades and no-shows; collect and file gradebooks with Academic Affairs.
7. Maintain and search for new articulation agreements/memoranda of understanding with outside resources for program improvement. Participate in Course Equivalency Project (CEP), if applicable.
8. Hold faculty meetings for curriculum development, class scheduling, and textbook evaluation and adoptions.
9. Maintain an active Advisory Committee for degree programs, meeting a minimum of once a year.
10. Perform yearly program and curriculum reviews and update as necessary.
11. Submit Annual Review Reports and schedule site visits as needed for maintenance of programs.

B.     Personnel

1. Ensure that College personnel policy and procedures are appropriately applied.
2. Utilize College policy and procedures to resolve faculty and staff grievances, concerns, and problems.
3. Consult with respective Deans and the Office of Academic Affairs regarding faculty and adjunct recruitment, retention, appointments, promotion, sabbatical leave, and other personnel matters, adhering to all appropriate policies and procedures.
4. Hire, schedule, and coordinate work-study students in accordance with policy and procedures.
5. Meet with adjunct faculty every semester to discuss issues and improve delivery of course content (may take place via email, video conferencing, or face-to-face).
6. Monitor compliance with course load policy while ensuring quality instruction.
7. Ensure compliance with training and attendance at all required meetings and events.
8. Determine faculty load and duties annually in accordance with policy and procedures,  complete faculty load form, and submit to Academic Affairs.
9. Coordinate faculty mentorships within the program.

C.    Students

1. Coordinate with Academic Advisement to provide appropriate advisement and consultation for students in the program.
2. Coordinate with Enrollment Management when necessary to ensure student success.
3. Coordinate and communicate scholarship opportunities with appropriate areas, such as Financial Aid and respective Dean.
4. Ensure graduates’ ability to meet local and regional employment standards and needs by conducting recent graduate surveys.

D.    Budget

1.  Submit budget requests and course fees as well as maintain program budget needs.
2. Monitor program inventory, supplies, and capital equipment.
3. Follow policies and procedures for procurement, including meeting deadlines and being a good steward of institutional funds.

E. Teaching

1. Chair teaching load will be determined by the respective Dean and the Office of Academic Affairs.